8 Tips to Help You Select the Best App for Your School

Parent Engagement platform

Any respite from COVID-19 is still at least 6-8 months away. School leaders understand that schools will not reopen and life will not be normal until a successful vaccine is widely available. And therefore, many school leaders have been quick to adapt and get their school running online. Teachers are teaching from home and students are learning from home with technology enabled learning.

But many school leaders are still left scratching their heads about which technology to adopt and which app to select. The question on everyone’s minds is, “How to select an app to get my school online?

Worry not! Here are eight tips to help school leaders figure out how to select an app for their school.

1. More features does not mean better

Often apps boast of many-many features which may seem like a good idea at first, but most schools end up using only 4 to 5 features and never actually use the rest. What usually happens is that the user-interface is so complex and difficult to use, that after the initial enthusiasm, users tend to use only the most essential features and forget the rest. Also, many of the features are there just for the heck of using technology or automating, but don’t actually solve any real problems of the school.

2. Define Your Needs

Most school leaders are already experts at the day-to-day school processes. Using technology to automate them just for the heck of it may be counter-productive. Thus, school leaders need to clearly define their needs and what are the most burning problem(s) they want to solve using technology or an app. The most common app types available in the world are:

  • School management software (also known as School ERPs) - they primarily help the school to automate many day-to-day processes. But be mindful of the usefulness of the features they offer, especially during Covid times.
  • Learning Management Systems (LMS) - they primarily offer a content management and student learning system and may or may not offer content like videos or lesson plans.
  • Parent-School Connect Platform (PCP) - they are designed to create a high-level connection with parents and engage them for parent delight and positive word of mouth. They often include LMS features as well.
  • Fee Collection Apps - they enable school to collect fee online

Often apps will fall under one of the above categories or be a blend of two or more categories.

3. User-interface (UI) and user-experience (UX) is what breaks or makes an app

Many similar apps to Facebook and WhatsApp came before and after the same, but what made these apps more successful was the ease of use and attractiveness of the user-interface and the high-quality user-experience. How the buttons are spaced, what colors and fonts are used, how does the user interact with the menus and buttons, how easy it is to complete a task, etc. All such things are an important aspect of good user-interface and a good user-experience.

When selecting an app, it may be better to go for a nicer user-interface, even if it has lesser features. Remember you have to make your teachers and parents adopt this app and use it on a regular basis, many of whom will not be so tech-friendly. The best apps always prioritize user-interface (UI) and user-experience (UX) over everything else.

4. Do not fall into the trap of price vs features

As discussed before, more features do not mean better. Similarly, more features do not mean more expensive, and the vice versa, fewer features does not mean the app should be cheap. What matters most is how well the app is solving the school’s problem(s).

It is better to ask the questions: If the problem is not solved what is the potential loss to the school? If the problems are solved, what are the benefits to the school? Such questions are a better approach to evaluating the pricing of an app, rather than counting features.

Sometimes the benefits to the school may be non-monetary, yet still far outweigh any costs incurred; benefits like increase in school reputation, parent delight or teacher motivation.

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